Structure of the Board
The Board of county commissioners consists of three persons who are elected every four years in staggering terms. For example, two commissioners are elected in the Presidential Election year and one commissioner is elected in the Gubernatorial year. Each county commissioner gives a bond, takes an oath of office and is sworn in before taking on official duties.
All the proceedings of the board of county commissioners are open to the public and are held at the Williams County Courthouse, Bryan, Ohio on the fourth floor. The Commissioners meet each Monday and Thursday from 9 to Noon and 1 until 4:30 or until adjournment. Meeting days may change with prior reasonable public notice. Special sessions may also be held with prior reasonable public notice.
Quorums & Special Meetings
A majority of the board is a quorum at any regular or special meeting. The clerk of the board of county commissioners keeps a full record of the proceedings of the board, and a general index of such proceedings, entering the business of the board with the name of the person making it on the record. The clerk calls and records the yeas and nays on proceedings that involves the levying of taxes or appropriation or payment of money. The clerk states fully and clearly for the record any questions relating to the powers and duties of the board which is raised for its consideration by persons having an interest, together with the decision on such questions, and shall call and record the yeas and nays once the decision is made.
Release of Information
Immediately upon the opening of each session of the board, the records of the proceedings of the session of the previous day shall be read by the clerk of the board; and, if correct, approved and signed by the commissioners. If the board is not in session, the record of proceedings are kept in the county commissioners' office, open during times to public inspections. The records are certified by the president and clerk of the board, and are received as evidence in every court in the state.